August 5, 2022

How to improve your data collection: Encryption, Standardization, Compliance

How to improve your data collection: Encryption, Standardization, Compliance

Introducing Privateform: An end-to-end encrypted data collection service that helps you secure clients’ data and comply with privacy regulations

Have you ever tried to find a way to automate your data collection process?
What about automating it in a secure and compliant way?

We’ve all been there, manually copying and pasting data from multiple sources into our database. You could be using emails or other online forms but the end result is the same — disparate data hard to track and access later, not to mention weak or no security.

Why do you still use unsecure options, like email, to collect clients’ data?

What you need is an efficient and secure way to collect and manage confidential data. Privateform offers a simple and intuitive service to collect and access sensitive information using a military-grade end-to-end encryption protocol, all while complying with GDPR and CCPA.

What are some of the problems with your manual process?

Data collection is time-consuming. Collecting clients’ data or documents and then sharing them with multiple stakeholders is a cumbersome process that creates inefficiencies and wastes resource time.

Manual data collection is inefficient. Automating your data collection processes means you can ensure you have all the information required to provide the top service your clients’ want. With Privateform, you can reduce costs, save time and improve the quality of collected data.

Last but not least, manual data collection increases the risk of data breach. by automating and centralizing your process, you ensure that all data collected follow the same data protection standards, all while complying with strict government regulations. Moreover, you can also easily increase customer satisfaction by offering privacy for their information and allowing access to their data in near real-time.

How does Privateform help solve those problems?

Privateform allows organizations and individuals to easily collect sensitive and confidential data from their clients while providing the best possible security. Privateform’s powerful end-to-end encryption ensures that no one but you will ever be able to access and view your data.

Privateform gives you options to use prebuilt or custom forms, so you can get started in minutes. With the click of a button, you have access to all of your data in one place, with all of the security you need.

The service is designed as zero-trust¹, so that it has no ability to decrypt nor access the data stored on the servers. This means even if someone was able to gain access to a database, they would not be able to read any of the data inside.

Privateform allows you to comply with the latest regulatory mandates on data privacy. With a click of a button, your users can submit Data Service Requests to view, modify or delete their information in the system. You can then review these requests and act in no time — all while compliant with GDPR and CCPA.

Privateform puts privacy and security at the heart of everything. The service:

  • Stores only minimum viable data for the accounts — doesn’t track nor store any additional personal information beyond the bare minimum
  • Limits and logs all access to submitted forms by only intended parties
  • Encrypts communication between all access points and devices
  • Don’t store any confidential data on users’ devices
  • Complies with the latest privacy regulations in GDPR and CCPA
How does Privateform work?

With a few easy steps, you can upgrade your data collection process:

  1. Open an account — simply enter your email address to get started with a service that will keep your data safe and help you comply with all regulations.
  2. Personalize your page — add logo and information about your company. Give as much detail as possible to increase your credibility and make it easy for others to get in contact with you.
  3. Add forms to your profile — choose from our predefined forms, or simply import your own custom forms. The choice is yours.
  4. Send data collection requests — simply select a form, enter your recipient’s information, and click send. We’ll take care of the rest.
  5. Access your data — access submitted forms online whenever and wherever it is convenient for you. All with amazing security, of course. It puts the power of privacy in your hands.
  6. Respond to data access requests - review and act on incoming data requests from your customers. The service collects all personal information for you to review before making a decision
In short

Privateform is a new data collection service platform that addresses the shortcomings of the traditional manual process, namely vulnerabilities caused by miscommunication and lack of sufficient data protection. It is an end-to-end encrypted service that is freely available to all users, regardless of the type of data you need to collect and manage.

Privateform has no access to any customer data, meaning it can’t be altered or stolen by internal employees, inside threats, or malicious hackers.

Privateform is convenient, efficient and secure. So, stop worrying about data breaches and focus on providing services your customers love and trust.

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1 Zero-trust or zero-knowledge service describes a method of storing data that can only be accessed by the person who created it, or other intended parties with prior authorization.